Archive for January, 2017

Texas Syndromic Surveillance (TxS2) system – important deadline January 27

Wednesday, January 11th, 2017

We are moving along in implementing the Texas Syndromic Surveillance (TxS2) system. Our current timeline has us starting pilot in March, followed by the rest of the state in April.

We were recently informed of an important deadline regarding registering for syndromic surveillance. Our contracting office is preparing to make significant changes over the summer so we must have vendor information forms for all facilities that want to connect to TxS2 and all LHDs that want to view data in TxS2 by January 27, 2017. The vendor information form sets up the facility/LHD as a vendor with DSHS for the purpose of executing the Memorandum of Understanding (MOU) for data sharing. MOUs will be going out via DocuSign, so it is very important that names and email addresses for both the signatory and contact are correct. Any facility that wants to submit or view data in TxS2 will need to submit the vendor information form. Any LHD that wants to view data in TxS2 will need to submit the vendor information form.

Please note that registration will not close after January 27. We can still process vendor forms submitted after this date, but the MOUs will not be sent out until after September 1, 2017. We must have a fully executed MOU before we can connect facilities to TxS2 and allow access for facilities and LHDs to view data.

In addition, this project supports the federal Medicare and Medicaid Electronic Health Record (EHR) Incentive Programs for the meaningful use of certified EHR technology to improve patient care. Consistent with federal guidelines regarding Stage 3 Meaningful Use, on June 30, 2016, DSHS declared readiness to receive data meeting the messaging requirements specified in the 2014 or 2015 Edition CEHRT and PHIN Messaging Guide for Syndromic Surveillance, Release 2.0 for data submitting January 1, 2017.

Registration for the TxS2 System opened May 5, 2016, for hospitals with emergency departments, free-standing emergency centers, and urgent care centers to register their intent to submit data to TxS2. We are currently only accepting registrations from these Data Providers. DSHS will not be connecting other Data Providers to TxS2 in 2017. DSHS did not operate a statewide surveillance system in 2013, 2014, or 2015. Eligible Professionals who practice in one of the above-listed locations may also be registered when the facility is registered.

Registering your intent to submit data to TxS2 is one way of meeting the “Active engagement” requirements under the Meaningful Use programs, and facilities will receive registration status updates throughout the process and a registration confirmation message when all the steps in the registration process are complete.

If you have any questions, please feel free to email us at syndromic.surveillance@dshs.state.tx.us or call (512) 776-2679. You may also visit our TxS2 website at http://www.dshs.texas.gov/txs2/ and our syndromic surveillance and meaningful use website at http://www.dshs.texas.gov/mu/syndromic.aspx.